Guidelines for Writing Job Vacancies

Competition amongst employers for recruiting the right calibre of student/graduate is intense. Careful attention should be given when writing your job advert so that students and graduates are presented with detailed and accurate information regarding the opportunity and have a clear understanding of the qualities and competencies needed to perform the role successfully, as this will ensure the most suitable candidates apply.

Unlike general recruitment websites, this system allows you to target students and graduates of the University of Bolton, therefore please take the opportunity to tailor your offer to this audience.

When entering details for your advertisement on our system the following guidance is suggested:

Essential Information
Position Title: This is the first text that students will see when searching for a vacancy within the system. Make it brief but to the point. For example, ‘Financial Risk Analyst’ is better than just stating ‘Analyst’. It is also useful to make the distinction between a placement and a graduate role where applicable.

Application Closing Date: Please ensure you inform the Careers Team if the application closing date changes after the opportunity has been approved and published. You should receive an email when the opportunity is due to expire.

Expected Commencement Date: Please indicate when the role is expected to begin.

Remuneration: Please try and provide a figure in this box – either the hourly rate, wage per month or per annum. Try to avoid putting ‘Competitive’ or ‘Negotiable’ salary. Students are more likely to apply for a job if the salary is provided. If you do not wish to state the exact salary, please provide a range i.e., £20,000 - £25,000 per annum, or state that the salary meets or exceeds the National Minimum Wage.

If the salary is being paid in a currency other than GBP, please state the salary in the currency the applicant will be paid and add approx. £****GBP.

If the role is a voluntary position, please state ‘Voluntary’ under the heading ‘remuneration’.

Location: To improve student search results, add towns or regions where roles will be based. For graduate scheme/placements with UK-wide opportunities use the location “United Kingdom”.

Summary: This, along with the title of the opportunity, will be the first thing an applicant sees, so try and aim for two succinct sentences which will provide an overview of the role, as this will encourage appropriate candidates to want to read more. The bulk of the information about the role needs to go in the ‘details’ box. Try and be unique – don’t just copy a paragraph from the job description!(You are limited to 500 characters).

Details: This is one of the main sections where you will need to record the bulk of information about the role.(You are limited to 4000 characters).

  • Describe the role clearly including all the duties and responsibilities, skills, qualifications and experience needed.
  • Provide a brief summary of your organisation and link applicants to your website.
  • Be specific about the benefits, including salary, training, career progression, rewards and incentives.
  • Specify what makes your role/organisation unique – remember that students and graduates will be comparing what you offer against others.
  • Avoid clichés: avoid the sort of phrases that sound good but mean nothing such as ‘competitive package’ (compared to whom?) and ‘leading UK firm’ (leading what?).

Application Procedures: Keep the instructions simple and state exactly what you require for example if you require a CV instead of an application form let them know and try and provide a relevant email/web address. Detailed information can be added as an attachment viewed with your advertisement.(You are limited to 4000 characters).

Additional Information
Contact Information: Choose the person in your organisation who is recruiting for the role. Please tick the box if you would rather this contact was not viewable to applicants.

Website: Your full job description may be on your company website, or the application procedure may be online. You can provide a direct link to the opportunity that will be displayed on the job advert on Student Hub.

Attachments: Your full job description may be in PDF format, or you may want to provide the application form to download. You can upload attachments with the opportunity that will be displayed on the job advert on Student Hub.

Categories: Tell the students what your opportunity is i.e., a Graduate Scheme, placements, internship, part-time work and more. Please be accurate in your selection as students do search opportunities via opportunity type.

Occupation: Where does your opportunity lie within the list? You can select multiple options, but please be accurate as students do search opportunities via occupation type.

Campus: The University of Bolton has campus’ in Bolton, Bradford and across Greater Manchester. To make sure your opportunity reaches all UK based students, please select ‘External Campus – UK Based’, ‘University of Bolton’, ‘Regent College London’ and ‘The Growth Company’.

Please note...
ALL opportunities are checked by the Careers and Employment team before being approved and added to the system. The team will reject any opportunities that do not fall within our Terms and Conditions.

Applications made by students and graduates to employer vacancies are confidential. Under The Data Protection Act (2018), the University of Bolton does not have automatic right to know that a student or graduate has applied for any position. Therefore, we are unfortunately not able to pass on communications or messages to the student or graduate on behalf of the employer if they are unable to reach them for whatever reason, unless the student or graduate has given us explicit permission to do so.